Public Records Act & SB 272
Public Records Act
Californians have the right under the California Public Records Act and the California Constitution to access public information maintained by local and state government agencies. OMWD has established guidelines to ensure that both employees and members of the public fully understand and are afforded the opportunity to use their right to inspect and obtain copies of public records.
The California Public Records Act is a series of laws meant to guarantee that the public has access to public records of governmental bodies in California. View the California Public Records Act at Government Code §7920-7931.
To make a public records request, please contact Olivenhain Municipal Water District’s Records & Contracts Coordinator.
Senate Bill 272 (2015)
The California Public Records Act now requires each public agency to post to its website a catalog of its enterprise systems, as defined, with certain exceptions. Pursuant to SB 272, OMWD presents these enterprise systems below.
| System Vendor | System Product | System’s Purpose | Categories | Department/Custodian | Collection Interval | Update Interval |
|---|---|---|---|---|---|---|
| Advanced Utility Systems | CIS Infinity | Service Orders Utility Billing | Meter reading Customer billing Payment processing Service orders |
Customer Services Finance |
Monthly Monthly Daily Daily |
Monthly Monthly Daily Daily |
| Constant Contact, Inc. | Constant Contact | Email Event Management | Water Conservation | Customer Services | As needed | As needed |
| Laserfiche | Laserfiche | Document Management | Records retention | Engineering Human Resources |
Daily | Daily |
| Microsoft | Exchange | Email/Scheduling | Email Calendar |
Operations | As needed | As needed |
| Microsoft | Dynamics GP | Financial system Human Resources |
General ledger Accounts payable Accounts receivable Payroll Timecard entry Training management |
Finance Human Resources |
Daily | Daily |
| EcosConnect, LLC | EcosConnect | Backflow Prevention Program | Backflow Prevention Management |
Operations | As needed | As needed |
Please note that OMWD is unable to post other enterprise systems that are in use as they are associated with security and protected critical infrastructure related to water and wastewater utility systems.
